Custom AI · built around your workflow

Orders, requests, paperwork — read by AI, checked by your team

Map the workflow. Insert AI. Keep human approval.

Tell us about your workflowSee a real example

Built and running

An order system that reads emails, photos and messages

Orders used to arrive in every format and were re-typed by hand. Now AI turns them into clear, structured orders — and staff simply confirm.

Before · orders in every format

Harbour Café

Email6:58 am

Morning! usual order pls but make the oat milk 3 cartons not 2, and add a bag of the decaf. Thurs delivery ok

Photo of handwritten note

Photo7:15 am

Beans 1kg × 6 · cups 12oz × 2 sleeves · Fri AM

Mia (Northside)

Message7:31 am

same as last week + extra choc powder 🙏 can u do tmrw?

AI reads & structures

After · clear orders, ready to confirm

Today’s orders

3 new · from email, photo and message

Ready to confirm

  • Harbour Café

    Delivery Thu

    • · Usual order (8 lines)
    • · Oat milk 1 L — 3 cartons (was 2)
    • · Decaf beans 1 kg × 1

  • Bayside Deli · from photo

    Delivery Fri AM

    • · House beans 1 kg × 6
    • · Cups 12 oz × 2 sleeves

    Customer guessed from handwriting — please confirm

  • Northside Kitchen

    Delivery Tomorrow

    • · Repeat of last week (6 lines)
    • · Chocolate powder × 1 extra

Nothing re-typed by hand

Confirm all

Illustrative example based on an order system we run in production — names and items are fictional.

Your workflow is different?

We apply the same approach to yours

If your need is not a standard RFQ or report, these are common places to start.

Inbox → structured work

Classify inbound mail or forms, extract line items or requests, and open a review-ready draft for your team.

Ops notes → action list

Turn meeting notes, chat dumps, or status emails into assigned tasks, follow-ups, and exception flags.

Exception triage

Route unusual orders, returns, or customer issues with a short AI summary and the fields your staff need to decide.

Already a fixed product? Distributor RFQs and scheduled reports have their own packages — RFQ Automation and Report Automation.

How it works

Three steps, starting small

  1. 01

    Understand your workflow

    We look at how work actually arrives, where people re-type or chase, and which decisions must stay human.

  2. 02

    Prove it on your real data

    From AUD $1,000

    A discovery runs on your real samples, so you see the quality and the edge cases before committing to a build. Credited toward the build.

  3. 03

    Go live, your team in control

    Review screens, training and go-live support. Optional managed care keeps it running afterwards.

Best fit

Who it is for

Designed for

Owners and ops leads with a repeatable workflow that still depends on reading, re-typing, or chasing exceptions by hand.

Works best when

The process is mostly stable and you want AI to prepare work for people — not to make final decisions or send things to customers without review.

Bring the workflow you want to improve. We map where AI belongs — and leave approval where it should stay.

Tell us about your workflow